Chair
PM Dr. Suthagar Narasuman

Establish Conference Organizing Committee; contact previous year's Committee for best practices

Contact MCE for conference mentor, education, guidance, policies, services, & tools

Reach out, apply, & obtain sponsorship information from all IEEE &/or non-IEEE OUs. Learn their requirements.

Create & finalize scope, topic, or theme. Check for date/scope conflicts with other IEEE conferences.

Engage with local IEEE Section leadership where your conference will be held. How can you partner?

Select conference date, location, & venue.

Create conference branding & basic website. Share URL with MCE. Host your web site for free with IEEEEnsure that all vendors and volunteers are fulfilling duties. Conduct periodic quality check in.

After agreeing with sponsors, submit Conference Application to apply for IEEE sponsorship support & inclusion in IEEE Conference Search. Approve MOU.

Complete POBC/COI Form within 30 days of assuming Chair position

Apply for grants for conference support

Notify MCE of on-site event emergencies (eert@ieee.org) & event conduct concerns (eventconduct@ieee.org)

Hold post‐conference wrap-up meeting. Include next year's committee if possible.

Report statistics & lessons learned to OU with copy to MCE