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Chair
PM Dr. Suthagar Narasuman

Our Task

  • Establish Conference Organizing Committee; contact previous year's Committee for best practices

  • Contact MCE for conference mentor, education, guidance, policies, services, & tools

  • Reach out, apply, & obtain sponsorship information from all IEEE &/or non-IEEE OUs. Learn their requirements.

  • Create & finalize scope, topic, or theme. Check for date/scope conflicts with other IEEE conferences.

  • Engage with local IEEE Section leadership where your conference will be held. How can you partner?

  • Select conference date, location, & venue.

  • Create conference branding & basic website. Share URL with MCE. Host your web site for free with IEEEEnsure that all vendors and volunteers are fulfilling duties. Conduct periodic quality check in.

  • After agreeing with sponsors, submit Conference Application to apply for IEEE sponsorship support & inclusion in IEEE Conference Search. Approve MOU.

  • Complete POBC/COI Form within 30 days of assuming Chair position

  • Apply for grants for conference support

  • Notify MCE of on-site event emergencies (eert@ieee.org) & event conduct concerns (eventconduct@ieee.org)

  • Hold post‐conference wrap-up meeting. Include next year's committee if possible.

  • Report statistics & lessons learned to OU with copy to MCE

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